Calculating Overages

To calculate overages

1	From the side menu, select Lease Administration > Retail Functions > Calculate Overage. The Commercial Overage Functions screen appears.

2	Complete the following fields:

Property ID Type or select a property code.

Lease ID Type or select a lease code (if you want to limit the overage calculation to a single lease).

To Month Type the end month. Voyager calculates the overages for the period in which the To Month lies (the period is based on the breakpoint frequency).

From Month This field is optional. If you enter a From Month, Voyager calculates the overages from the period of the From Month to the period of the To Month.

Function Type Select either Overage Calculation or Overage Calculation - Audited.

The Overage Calculation - Audited option uses only the audited sales figures for the calculation. The Overage Calculation option uses the “best” figure: audited (if available), actual (if there is no audited figures), or estimated (if there are no audited or actual figures).

You can run Overage Calculation more than once (for a tenant/month combination) as figures become available. For example, you could run it when you have an estimated sales total. Then, when the actual figure is available, you could run it again. Voyager will create a charge for the difference between the two results.

3	Click Calculate (if this is the first time for this lease or property and the time period).

a	If the period/property combination has already been calculated, click Display.

b	If the period/property combination has already been calculated, but you wish to recalculate, click Calculate.

Voyager displays a report, showing the overage calculation for each lease.

4	Review the report for accuracy.

5	Create the charge batch:

a	Complete the Post Month and Post Date fields.

b	Click Create Batch. Voyager creates the charge batch. The Control # column in the table contains a link to each charge.

6	If you want to export the report, click the PDF or Excel button.